Creativity needs room to breathe. At Agency Habitat, we’ll give you the space. There’s no one right way to live, work, create or sell, which is why we believe in a different kind of work environment. All we ask is that you bring new experiences to the table, share what you know and humbly learn as much as you can from the people you meet. Beyond that, it’s all happy hours, team outings and cooking competitions.
Job Summary:
As part of the rapidly growing Agency Habitat team, our Accounting coordinator is dependable, acutely detail oriented and extremely organized and system-driven. This person is experienced in accounts payable and accounts receivable, ensuring the company’s financials are run efficiently while multitasking across initiatives. This role is responsible for all accounts receivable posting and input of production, media and overhead payables, as well as developing and implementing new systems to promote efficiency and security. We’re looking for a reliable self-starter who is willing to uphold our accounting practices to the highest standards.
Key Responsibilities:
Accounts Payable
- Maintains current and establishes new vendors in agency management software
- Manages vendor invoices ensuring they:
- are matched with an appropriate purchase order (PO)
- are received and tagged to projects or overhead in a timely manner
- are correctly coded in the agency management software system
- Speaks with agency team and vendors to ensure charges are accurate and that payments are made in a timely manner
- Enters all credit card transactions with proper coding and reconciles credit cards accounts
- Supports Media Manager in reconciling media spends
- Posts payroll to agency management system appropriately
- Prepares 1099s
- Processes expense reports
Accounts Receivable
- Monitors receivables, current and past-due amounts
- Communicates with account team
- Participates in collection efforts as needed
- Processes all incoming wire, ACH and check payments
- Prepares and makes bank deposits
General Accounting
- Utilizes agency management software to run client billing batches
- Distributes batches to appropriate account team members
- Coaches team on accounting best practices in monthly billing meetings
- Develops invoices to send to clients based on account team direction
- Reconciles billing based on project completion communicated by account team
- Supports and/or leads payroll processing and relevant reporting
- Reconciles bank statements
- Assists with month end close procedures
- Ensures compliance with internal accounting procedures
- Collaborates with CPA on tax implications and compliance procedures
- Assists with month end close procedures
- Maintains accurate records, including ledgers, journals, receipts, and invoices
- Participates in operations meetings as needed
- Responsible for continuous self-improvement of his/her skills and expertise.
- Performs other tasks as assigned.
Relationships:
Reports to: Vice President of Operations or his/her designee
Supervises: n/a
External relationships: Vendors, Contractors
Qualifications:
Education: Bachelor, Associate or vocational degree in Accounting
Work experience: 2+ years of experience processing account payable and accounts receivable required, including experience with accounting software (knowledge of Workamajig a huge plus); agency experience preferred
Work requirements: Occasional overtime and travel required. May work odd hours.
Knowledge and skill set requirements:
- Exhibits honesty, uses sound judgment and is fiscally responsible
- Ability and desire to learn and develop new efficient and effective systems and processes
- Strives for accuracy and strong attention to detail
- Actively participates in company functions to enhance culture
- Has a digital-first mindset
- Is concerned with security and confidentiality of information
- Strong competency in identifying and mitigating risk
- Ability to read and understand balance sheets, P&Ls and other financial documents
- Ability to work in a dynamic environment, combining conceptual strategizing, planning and problem-solving skills
- Ability to establish and maintain effective, collaborative work relationships with diverse individuals, internally and externally
- Exhibits comfort, ease, and flexibility working in an extremely fast-paced ever-changing, deadline-driven environment
- Demonstrated ability to coordinate with multiple teams and manage multiple initiatives simultaneously
- Excellent time-management skills, with the ability to meet strict deadlines and work under pressure
- Extremely detail-oriented, efficient, and organized with an exceptional ability to establish priorities and objectives
- Possesses a results-driven mindset, demonstrating initiative and creativity
- Excellent organization skills, attention to detail and follow-through to resolve any outstanding issues
- Knowledge of and aptitude for understanding federal and state compliance
- Good oral and written communication skills along with the ability to communicate effectively across all levels of the organization, including executives, including presentations as needed
- Strong relationship-building skills and the ability to work with a wide variety of personalities
- Cooperative team player with an upbeat, positive, “can-do” attitude
- Leads by example and models behaviors that are consistent with the company’s values
- Personality is one of service to others
- Self-motivated and success-driven
- Strong professional appearance and persona
- Proficient in the use of Microsoft Office products, especially Excel, and internet browsers
We offer a friendly and creative work environment that allows you to work flexibly from home or the office, competitive salaries plus benefits, 401(k), paid time off, a festive holiday schedule, three coffee makers, an arcade and a full bar. Are you ready to join our team? OK then, take the phrase, “that’s not my job” out of your vocabulary and apply below.
